Upon booking, our Preferred Vendor List, Music Template, Ceremony Script Examples and Gratuity Guide are provided

12 month Planning Checklist (customized to the Skybox) is provided 

Welcome Call to review Initial Planning Documents once contracted

Communication with Lead Coordinator begins 3 months prior to your wedding

Planning support throughout contracted service time 

Up to three meetings prior to event (includes a walkthrough at the Skybox with appropriate vendors)

Client contacts all vendors for availability and collects all contracts

Review all hired vendor contracts, including catering and rental order(s)

We prepare the ceremony and/or reception diagrams

Create and manage Day of Timeline

In communication with all hired vendors throughout contracted service time

Review final details with all vendors one week prior to event

Collect seating charts for the Ceremony and/or Reception

Coordination of Ceremony Rehearsal

After rehearsal we will collect all personal items and final payments for vendors

Your Lead Planner will contact any vendors that need your hotel room number for your wedding day

Lead Planner and one assistant for the day of your event

Your Lead Planner will arrive 30 minutes prior to first vendor’s arrival

Confirms parking details with attendant for you and your guests

Confirms the venue is in perfect condition and ready for vendor’s arrival

Greets Vendors

Reviews the floorplan with Caterer and Staff

Lead Planner will review the schedule for food and bar service with Banquet Captain

Day of Coordination of all vendors

Set-up of personal décor items (card box, guest book, seating chart, guest favors, cake topper, etc.)

Emergency Kit available at all times 

Arrange and set all escort cards or place cards and seating chart

Verify floorplan for placement of tables and correct quantity of chairs

Greet guests upon arrival to 15th Floor

Ensure wedding party and family members have appropriate personal flowers upon arrival to the venue.

Your Lead Planner will confirm possession of rings prior to the ceremony 

Organize those involved in the Ceremony and cue Ceremony music

Assist your witnesses while they sign your marriage certificate

Transfer personal decor items from Ceremony site to Reception site

Assist in escorting guests through event spaces

Help guests find their tables as necessary

Organize Wedding Party for Grand Entrance

Work hand in hand with DJ / Emcee to ensure Day of Timeline and announcements are executed as planned

Cue those who are giving speeches

Monitors condition of the venue throughout event

Distribute vendor gratuities and any final payments due

At the end of the event, Lead Planner loads any leftover beverages and personal décor items into Client’s car

Oversees load-out of all vendors

Performs a walkthrough with Security at conclusion of load-out